9am: Agree the expected outcomes. What do we want to achieve by the end of the three day
9.30am Stocktaking exercise: short updates on the shape of each of the regional documents:
Agree format of the region projects and how they link to overall concept.
10.30am–end of day I
Based on the agreed principles of harmonization, critically each component/section of the current draft of the umbrella document. For each:
Identify the gaps and weaknesses of each section
Identify what needs to be done in each section, develop a to-do list
Delegate the work to groups and individuals, allowing the substance to be discussed by the writers.
Give finished pieces to editors/ writers to:
Give feedback on draft changes
Strengthen the language in agreed texts and reviewing the coherence of the documentation.
Day II
9am:
Briefly review the work of day I
Consolidate of existing gaps, and identify what work needs to be done, who will do it and by when
10am:
Define and agree the substantive red threads all proposals need (harmonize where possible, while not sacrificing the quality of the work).
After the discussion:
Delete the elaboration of the discussion to writers
For common elements, agree graphics etc. and delegate to a group to work on
Review the above work
2pm: Based on the earlier conversation
Identify the gaps and weaknesses of each section of each country
Identify what needs to be done in each section, develop a to-do list
Delegate the work to groups and individuals, allowing the substance to be discussed by the writers.
Give finished pieces to editors/ writers to:
Give feedback on draft changes
Strengthen the language in agreed texts and reviewing the coherence of the documentation.
Day III
12pm: Briefly review the work of day II
Consolidate of existing gaps, and identify what work needs to be done, who will do it and by when
4pm
Agree the outline of the budget of each proposal
Work on it in groups
Outcomes
1. All the sections of the program document were reviewed, with the exception of three (achievements section, research questions and program coordination), by the team and passed on to James Stapleton for editing
2. James Stapleton finished of the following sections: background, vision of success, theory of change, stakeholder engagement, scaling. Six sections remain to be finalized by 24 March COB: Moving to phase II, core principles, response to demand-driven research-in-development, Cross-cutting issues / higher level outcomes, M&E, and communications
3. The overall structure of the regional proposals was discussed, tweaked and agreed.
4. Regional issues relating to budget, common graphs and targets were discussed, as were the issues of program coordination and M&E
Next steps
28 March: Program proposal document edited (with the exception of the three missing sections)
28 March: comments received back on the program coordination document
29 March: Text on research questions produced
31 March: Comments back and text on research questions agreed
10 April: Regional target numbers finalized
15 April: Achievements and lessons learned section of the program proposal finalized
19 April: Program proposal documents edited
22 April: All regional documents finalized
25 April: Regional documents checked for coherence by CKM, and adjusted as necessary
05 May: All regional documents edited by respective centres
10 May: Program and regional documents sent to USAID
Date : 21-23 March 2016
Arusha, Tanzania
Table of Contents
Participants
Irmgard Hoeschle-Zeledon
Peter Thorne
Carlo Azzarri
Bernard Vanlauwe
Siboniso Moyo
Asamoah Larbi
Kindu Mekonnen
Bekunda Mateete
James Stapleton
Objectives
Follow up / Actions
Phase 2 milestones (to be updated with results)
Agenda
Day I
9am: Agree the expected outcomes. What do we want to achieve by the end of the three day
9.30am Stocktaking exercise: short updates on the shape of each of the regional documents:
10.30am–end of day I
Based on the agreed principles of harmonization, critically each component/section of the current draft of the umbrella document. For each:
Day II
9am:
Briefly review the work of day I
Consolidate of existing gaps, and identify what work needs to be done, who will do it and by when
10am:
2pm: Based on the earlier conversation
Day III
12pm: Briefly review the work of day II
Consolidate of existing gaps, and identify what work needs to be done, who will do it and by when
4pm
Agree the outline of the budget of each proposal
Work on it in groups
Outcomes
1. All the sections of the program document were reviewed, with the exception of three (achievements section, research questions and program coordination), by the team and passed on to James Stapleton for editing
2. James Stapleton finished of the following sections: background, vision of success, theory of change, stakeholder engagement, scaling. Six sections remain to be finalized by 24 March COB: Moving to phase II, core principles, response to demand-driven research-in-development, Cross-cutting issues / higher level outcomes, M&E, and communications
3. The overall structure of the regional proposals was discussed, tweaked and agreed.
4. Regional issues relating to budget, common graphs and targets were discussed, as were the issues of program coordination and M&E
Next steps
28 March: Program proposal document edited (with the exception of the three missing sections)
28 March: comments received back on the program coordination document
29 March: Text on research questions produced
31 March: Comments back and text on research questions agreed
10 April: Regional target numbers finalized
15 April: Achievements and lessons learned section of the program proposal finalized
19 April: Program proposal documents edited
22 April: All regional documents finalized
25 April: Regional documents checked for coherence by CKM, and adjusted as necessary
05 May: All regional documents edited by respective centres
10 May: Program and regional documents sent to USAID